Planned Preventive Maintenance – PPM

Smart Facilities Management offer comprehensive property services and facilities management. Organisations are free to pick and choose which services they want from our extensive list. Our Planned Preventive Maintenance is designed to prevent faults from occurring through regular inspections and parts replacement and protects you from the cost of unexpected issues arising.

Electrical engineer using digital multi-meter measuring equipment to checking electric current voltage at circuit breaker in main power distribution board.

Protect yourself from the expense and disruption an unexpected problem can cause. Establish plans of action to cover every foreseeable situation and ensure all equipment is regularly check for safety and performance.

 

Good PPM (Planned Preventive Maintenance) quickly pays for itself. those companies that invest in Smart Facilities Management's services receive a premium level of protection at an affordable cost. Our comprehensive service of maintenance, checks and planning save your business money in the long run and leave you prepared for every eventuality.

Property Services And Facilities Management

Click on one of our key planned preventive maintenance services listed below to read more:

For a Free No Obligation Consultation or Estimate

air con maintenance engineer in empty office floor

Air Conditioning

Design | Installation | Maintenance

Smart Facilities Management along with our carefully selected partners; design, install and maintain air conditioning systems working with all leading manufacturers, such as; Daikin, Mitsubishi, Toshiba, Fujitsu and Samsung offering solutions such as; Split, VRV Air Conditioning and Package Ducted Systems. We carry out servicing and F-gas testing and certification.

Boiler Servicing | Maintenance | Gas Safe Inspections | Landlord Certificates

Commercial | Residential | Industrial

Many organisations currently turn to Smart Facilities Management to manage their business or rental portfolios’ gas safety and boiler servicing. We manage, inspect, maintain and certificate gas fired appliances. From commercial kitchens, commercial boilers, domestic boilers, landlord certificates for rented properties to landlords verifying that their properties are safe for people to live and work in. 

Equipped with our pool of Gas Safe accredited engineers, we’re able to carry out gas safety inspections and can declare a property to be up to the standards required by law in terms of safety equipment and practices.

It’s a legal requirement for any gas appliances within rented businesses and residential properties to be inspected by a professional organisation with Gas Safe registered engineers. The landlord is responsible to ensure all gas appliances (such as cookers, boilers, and any other gas appliances) are checked routinely to ensure that they are safe for use by tenants and occupants.

We are able to arrange for one of our gas safe registered engineers to annually attend your properties to carry out gas safety inspections at a convenient time to suit you. Following our inspection you will be provided with a full inspection report and gas safety certificate, valid for 1 year. To make things as cost effective as possible, we often combine our clients servicing and routine repairs of any gas appliances during the same visit. Our office will contact you prior to the due dates to book a convenient time for the visit and your certificates can be uploaded to your online portal for ease of access. 

We often combine our client’s servicing and routine repairs of any gas appliances during the same visit. Our office will contact you prior to the due dates to book a convenient time for the visit and your certificates can be uploaded to your online portal for ease of access. 

Gas boilers in gas boiler room

High Pressure Jetting | Drainage Jetting | Gully Maintenance

Our high pressure jet washing service quickly cleans an area so that it can function properly once again. Experienced in cleaning areas and drains of all sizes we are able to deal with your issue efficiently.

At Smart Facilities Management we use our combined years of experience with all aspects of sanitising and drainage to assist you with any problem you may be experiencing. We aim to provide an effective solution as quickly as possible, whether at your business or at home. Along with our carefully selected providers our well-equipped, highly trained teams can carry out a large range of procedures and repairs on site and our services are available to all businesses, public spaces, retail parks, residential complexes, local authority’s, schools and many more. 

Some of our available solutions include:

  • Covid-19 Sanitising services and jet washing services 
  • Jet washing and path clearing services 
  • High pressure water jetting – Clears your drains fast.
  • All blockages cleared – from sinks and toilets to main sewers.
  • Drain descaling to prevent a build-up of scale and debris within your pipework.
  • Planned preventative maintenance programmes – Saving you time and money.
  • CCTV Camera Inspection surveys to identify hidden structural defects which could lead to costly cracks or even a collapsed drain.
  • CCTV Surveys 
  • Relining of drainage systems with no excavation for minimal disruption.
  • Tree & shrub roots cleared – one of the biggest causes of blockages and structural defects. If left untreated this can lead to collapsed drains.

Complete drainage refurbishment & replacement.

Electrical Repairs & Maintenance

Many organisations currently turn to Smart Facilities Management to manage their business or rental portfolios’ electrical safety. We manage, upgrade, inspect and certificate electrical installations. From large commercial installations, office blocks, schools, colleges & public buildings, to rented properties for landlords verifying that their properties are safe for people to live and work in. 

All electrical equipment needs to be maintained. Smart Facilities Management offer a maintenance and fault finding service that ensures your equipment remains functional for many years, ensuring longevity and the cost effective running of your business’s equipment.

Electrical Repairs & Maintenance (NICEIC)

Emergency Lighting

Installation | Testing | Maintenance

Having specially fitted lighting for emergencies highlighting safe means of escape, is crucial for the safety of all those inside a property and also so that you’re covered legally should a situation emerge where they are needed for people to escape. 

As with all emergency equipment, regular testing is required and can be expensive and problematic if you hire the wrong firm. So let us take this ongoing burden from you. We can design, install, maintain and also carry out the required routine checks on your behalf, helping you to achieve full compliance and most of all have complete peace of mind.

Where necessary to safeguard people, emergency routes and exits requiring artificial illumination must be provided with emergency lighting of adequate intensity, in the event the normal lighting fails (e.g. during a fire). Where there are defined escape routes, the relevant parts of BS5266 now require a luminance level of one lux on the centre line of the escape route. Smart Facilities Management can advise you on the extent of protection your business will need from emergency lighting to meet the required standard

Good lighting can make all the difference when it comes to an emergency situation. People may need to exit a building safely at night when there is no natural light or be trapped deep inside a building with no way of telling where they are going. We test your lighting to ensure that it is reliable and up to the latest British industry requirements.

Fire Alarm Servicing | Maintenance

Fire detection systems are designed to respond to fires at the earliest possible opportunity, alerting those inside the building that they are in danger. It is essential that an alarm system works to alert those in the building and the emergency fire services. Early notification of a fire is crucial and is proven to saves lives as well as businesses and property.

The Regulatory Reform (Fire Safety) Order 2005 requires that premises must be equipped with appropriate fire detectors and alarms. Automatic fire detection will also be needed in certain circumstances; such as premises where people sleep.

Manual worker working on electrical equipment.

Fire Door Inspection & Maintenance

Fire Door Inspection | Installation | Maintenance | Certification

Buildings are compartmentalised to delay the spread of fire from one area to another. Each compartment is usually linked by fire doors, which create a vital barrier to stop the spread of a fire once it has taken hold in a building. 

Fire doors have two important functions in the event of a fire; when closed they stop the spread of fire and when opened they provide a means of escape.

Fire Doors are an essential requirement and regular inspections/maintenance are imperative to ensure they are in good working order and achieve certification. At smart we’re accredited by the National Association of Fire Door Inspectors and can carry out Inspection, Installation and Maintenance of the fire doors within your buildings providing Regulatory Reform (Fire Safety) Order 2005 compliance.

Our Fire Door Inspection service provides a detailed inventory and written maintenance inspection report of all your Fire and Fire Exit doors, using our latest data collection technology and software. 

Where necessary, the service includes a full rectification report outlining the defects and faults with the fire doors within your premises. An identification label is attached to each fire door providing a unique numbering system for data referencing and demonstrating to the users of the building that the doors have been surveyed professionally. On completion, an inspection certificate is provided for identification purposes in compliance with the Regulatory Reform (Fire Safety) Order 2005.

Smart Facilities Management will ensure that the Fire Doors you are specifying or installing will perform exactly as required in the event of a fire. Smart Facilities Management installation team are fully qualified fire door technicians in association with the National Association of Fire Door Inspectors.

Smart Facilities Management can prepare specifications for upgrading and supplying fire doors to new, listed and existing buildings. The correct installation of a fire door set requires a clear understanding of the role played by each individual component. It is essential that all fire door sets are installed by a professionally trained installer.  All of our engineers are fully trained and competent to the highest standard. 

We provide our clients with full assurance that all work has been carried out according to the manufacturer’s instructions and/or installed to BS8214:2008

Fire Extinguisher Servicing & Maintenance

Along with our carefully selected partners, our fully accredited and trained staff can give you peace of mind, protecting lives and letting you know you are also meeting the latest legal requirements.

Fire safety legislation is increasing all the time and we advise you to contact us to make sure your premises are covered and ready for business. All makes of fire extinguishers are serviced to BS5306.

Fire Extinguisher Servicing, Planned Preventive Maintenance
Photo showing a circular blue sign with white writing saying 'Fire Door Keep Shut '.  This safety sign has been screwed onto a wooden fire door.

Fire Risk Assessments | Fire Door Maintenance

Fire safety is a primary concern for all property owners and having regular fire risk assessments is a legal requirement. Working with our carefully selected partners, our team are affordable and highly skilled with every person involved in the process being fully accredited to the highest British standards.

The Regulatory Reform (Fire Safety) Order 2005 places a duty on the ‘responsible person’ to carry out a fire risk assessment of non-domestic premises. In the workplace this may be the employer, occupier, landlord or owner and it applies to businesses who employ five or more people. It’s recommended that you review your fire risk assessment as least once a year.

The main purpose of a fire risk assessment on a workplace is to: 

  1. Identify the fire hazards
  2. Identify people at risk
  3. Evaluate, remove or reduce the risks
  4. Record your findings, prepare an emergency plan and provide training
  5. Review and update the fire risk assessment regularly

The following are all considerations that are to be factored in to your fire based risk assessment:

  • Emergency routes and exits
  • Fire detection and warning systems
  • Firefighting equipment
  • The removal or safe storage of dangerous substances
  • An emergency fire evacuation plan
  • The needs of vulnerable people, for example the elderly, young children or those with disabilities
  • Providing information to employees and other people on the premises
  • Staff fire safety training

Fire Signage

Fire signage needs to be clear and easily understandable in an emergency. A great deal of thought should go into where signage is positioned so that it is noticed when needed. Smart Facilities Management have the experience and knowledge to supply and fit fire signage in your building to achieve Regulatory Reform (Fire Safety) Order 2005 compliance.

Smart Facilities Management are able to provide photoluminescent signs in order to provide a cost effective solution to delivering an illuminated sign system in the event of power failure. To obtain maximum photoluminescent intensity, signs are placed as close as possible to an existing light source.  

Hotel corridor fire exit
Technician repairing Gas Furnace using digital tablet

Gas Safe Inspections | Landlord Certificates

Commercial | Residential | Industrial

Many organisations currently turn to Smart Facilities Management to manage their business or rental portfolios’ gas safety and boiler servicing. We manage, inspect, maintain and certificate gas fired appliances. From commercial kitchens, commercial boilers, domestic boilers, landlord certificates for rented properties to landlords verifying that their properties are safe for people to live and work in. 

Equipped with our pool of Gas Safe accredited engineers, we’re able to carry out gas safety inspections and can declare a property to be up to the standards required by law in terms of safety equipment and practices.

It’s a legal requirement for any gas appliances within rented businesses and residential properties to be inspected by a professional organisation with Gas Safe registered engineers. The landlord is responsible to ensure all gas appliances (such as cookers, boilers, and any other gas appliances) are checked routinely to ensure that they are safe for use by tenants and occupants.

We are able to arrange for one of our gas safe registered engineers to annually attend your properties to carry out gas safety inspections at a convenient time to suit you. Following our inspection you will be provided with a full inspection report and gas safety certificate, valid for 1 year. To make things as cost effective as possible, we often combine our clients servicing and routine repairs of any gas appliances during the same visit. Our office will contact you prior to the due dates to book a convenient time for the visit and your certificates can be uploaded to your online portal for ease of access. 

We often combine our client’s servicing and routine repairs of any gas appliances during the same visit. Our office will contact you prior to the due dates to book a convenient time for the visit and your certificates can be uploaded to your online portal for ease of access.

Gritting & Snow Clearance

Adverse weather, whether on a large or small scale can strike at the heart of a working system, paralysing transport routes or making living and working environments unsafe. With penetrative gritting contracts in place when gritting and snow clearance is needed we respond immediately and plan well ahead maintaining supplies based on the latest forecasts.

The British weather is notoriously changeable and risks from ice and snow are best assessed by localised short range weather forecasting. It’s difficult for businesses and organisations to monitor the weather in depth to action gritting within timescales required, to manage the risk. With our bespoke gritting service and carefully selected partners, you do not have to monitor weather forecasts 24/7. Smart Facilities Management receive postcode specific weather forecast information for your site and monitor changing conditions using a bespoke live weather radar system. No labour costs for out of hours gritting and snow clearance. There will be no equipment or salt to buy and store and no training costs – so you save time and money.

Heating, Planned Preventive Maintenance

Heating | Ventilation Services

Commercial | Industrial | Residential

 

A well designed and installed heating and ventilation system can cut down on wasted energy and result in great financial savings over time.

Smart Facilities Management have installed and maintained various equipment into many different types of buildings over the years, facing and overcoming a variety of challenges. We’re able to provide you with a bespoke service based on our many years of knowledge and expertise.

Smart Facilities Management, along with our carefully selected partners have a vast array of experience and our highly qualified engineers and project managers offer a fully bespoke service. From design and installation, through to planned maintenance and emergency repairs. Individually tailored to your specific needs, each project is carefully planned, managed and delivered to ensure best practice and excellent value. We also offer planned preventative maintenance and a full reactive and repair service including emergency call-out. 

For example, some of our commercial heating services include:

  • Air conditioning and ventilation systems 
  • Asset surveys, provision of asset registers and condition surveys
  • Boiler maintenance and installation
  • Pump maintenance and installation 
  • Statutory maintenance, testing and certification

Lift Servicing & Maintenance

Smart Facilities Management, along with our carefully selected partners, offer tailored clients focused service contracts to meet their needs and their budgets and buildings.

From basic preventative maintenance to fully comprehensive lift maintenance & service contracts.  Whatever the level of service required, our full commitment to customer satisfaction remains the same.

We maintain lifts of all kinds, from passenger and goods lifts to stairlifts, disabled platforms and other types of lift.

We have experience of working with lifts from all the major manufacturers and many not so well known lifts. Whatever lifts are installed at your premises, rest assured we can provide the right service level and expertise.

We provide detailed service reports which enable us to deliver fast and accurate feedback to our clients if any remedial works are required.

Smart Facilities Management takes health and safety very seriously. That includes the wellbeing of all lift passengers and those that work on them. In order to support our commitment to this issue, we carry out a safety assessment on each lift annually and the result is then used to fully inform our customers. This is part of the service we offer all our clients and is included within the service premium.

Lift Servicing & Maintenance, Planned Preventive Maintenance
Electrician engineer work  tester measuring  voltage and current of power electric line in electical cabinet control.

NICEIC Periodic Fixed Wiring Inspection

Many organisations currently turn to Smart Facilities Management to manage their business or rental portfolios’ electrical safety. We manage, inspect and certificate electrical installations. From large commercial installations, office blocks, schools, colleges, public buildings, to rented properties for landlords verifying that their properties are safe for people to live and work in. 

Electrical installations can deteriorate with use and age, periodic fixed wire testing is vital to ensure the safety of users and the safety and serviceability of equipment. Often referred to as ‘hard wire testing,’ ‘periodic inspection’ or ‘Electrical Installation Condition Report (EICR), fixed wire testing is a regime involving professional testing of the electrical systems, circuits and services carrying electricity around a building. It covers the majority of the hard wiring throughout a building, meaning items such as main panels, distribution boards, lighting, socket outlets and air conditioning are all tested.

The National Inspection Council for Electrical Installation Contracting requires wiring to be inspected regularly by accredited individuals to carry out the checks. At Smart Facilities Management, our NICEIC engineers are certified to declare your wiring safe.

Equipped with our pool of NICEIC accredited engineers, we’re able to carry out periodic fixed wiring safety inspections and can declare a property to be up to the standards required by law in terms of safety equipment and practices.

Wet & Dry Riser Servicing & Testing

Wet and dry risers allow the fire services access to pressurised water that they can then use to fight a fire. It is essential that these are regularly serviced and in a good working condition for the safety of everyone in the building. Smart Facilities Management along with our carefully selected partners, offer a comprehensive service to maintain and test all fire safety equipment regularly, in line with code of practice BS9990:2015.

The person or company responsible for a building or site is legally required to maintain all firefighting equipment, including dry risers. The British Standard Code of Practice BS9990:2015 requires a full annual pressure test and six monthly visual inspections for dry risers in buildings above 18 metres and below 60 metres (buildings over 60 metres/18 storeys require wet risers).

Dry riser inlet box for firefighters
House Heating Valves and Pipelines Installing by Professional Caucasian Worker.

Repairs & Maintenance

As all business owners know; It’s absolutely imperative that routine repairs and maintenance are taken care of sooner rather than later. We aim to carry out all repairs and maintenance efficiently, using the highest quality materials, ensuring all repairs are in keeping with the surroundings of the building and enabling the smooth, uninterrupted running of any business or property. Small issues can quickly worsen and have a detrimental effect on the functionality of your business and property if not addressed, this can cause unnecessary disruption to your business activities.


Smart Facilities Management are a reactive, planned maintenance and refurbishment contractor. We offer a wide range of maintenance and building services. With the ability to offer both ad-hoc and planned services, we can be more flexible than other contractors, often taking a proactive approach to each client and contract through our highly experienced and skilled dedicated team.

With our bespoke client portal, our clients are able to log a job along with uploading supporting images and images of parts etc and also track its progress online. This streamlines the process, as our expert engineers are able to attend with more of an understanding of what’s required, along with the relevant materials on the first visit, thus saving both time and money. We offer a bespoke repairs management service and ensure all repairs are carried out to the highest industry standards in a timely fashion, with customer experience and satisfaction at the forefront of what we do every day.